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WKU Sr. Hilltopper Classic 2020

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General information

This is a High School tournament in Kentucky.

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Dear Colleagues:

 

December is fast approaching, and with it comes the excitement of the holidays. It also means the 2020 WKU Senior Hilltopper Classic is coming, with a few changes. This year we will be hosting a virtual asynchronous tournament, held December 2-5, 2020. We will offer:

•    All Kentucky High School Speech League senior IE events (Event descriptions and rules found below)

Please read this entire invitation thoroughly. There are many changes from last year. However, if you have any questions, please contact Ben Robin by email at benjamin.robin@wku.edu. We sincerely hope if you attended last year that you will return, and if you did not, please consider adding us to your schedule. See you “on The Hill” in December for the Hilltopper Classic!!! 

Sincerely,

Western Kentucky University

 

HOW OUR ASYNCHRONOUS TOURNAMENT WILL WORK:

How to provide your video?

Students should record a video of their event, then upload it to their own private (or parent/team) youtube channel. Once uploaded, students should adjust the video setting to “unlisted.” This will make the video un-searchable, but still viewable to anyone with the link (url.)

 

We will be using KHSSL standards for videos: https://docs.google.com/document/d/1syDsRj7oKgwwwadejZ4KxiUiXOWYEZ6xgyR2lMoglrU/edit

“KHSSL would like to make note of these particulars:

The camera must remain stationary during the performance, but competitors may place themselves within the frame (and move in/out) as they see fit.

Recordings must be of a single take - no editing.

Recordings of duo events must be split screen -- they may NOT be in the same room/side-by-side when recording -- just to keep everything safe and fair.

If using a YouTube link for recorded video, it should be unlisted.  If using a Google Drive, OneDrive, etc. link, make sure the file sharing setting allows anyone to view. NOTE: WKU is requiring Youtube links for our tournament.

Due to copyright issues, all recordings must be deleted upon completion of the tournament.”

 

When registering for the tournament, Enter all events in Speechwire. After, go to the “video links” tab, then copy and paste each student’s URL. Please double check that the link works!

When judges receive their eballots, those links will be provided to them.

These links will also be provided to other competitors in the round. Due to privacy concerns, only judges and students participating in a specific round will have access to video links for that round. Do not share these links out of respect for the performers. 

Recording of a student’s performance is strictly forbidden. Student violators of this policy will be disqualified. Coach/judge violators risk their team’s disqualification from the tournament with no refund. 

Important: Your students will only be able to watch other competitors videos IF they have an active speechwire account. You must sign them up on your “roster” on speechwire.com. After you do this, they will receive an email with instructions to complete their account set up. 

The same video will be used for all rounds: 2 preliminary rounds and finals.

Preliminary rounds will be judged on Wednesday and Thursday. Finals/Semis will be judged on Friday and Saturday. 

A recorded awards ceremony video will be released on Saturday afternoon. Time: TBD

Note:

Competitor videos only need to be set on “unlisted” for the duration of the tournament. After the tournament is over, competitors can adjust their video setting to “private” ensuring the link will no longer provide access to the video.

 

How will Limited Prep Events work?

All LP (Extemp, Imp, Improv DUO) prompts will be released 28 hours before registration is due. (We will publish the prompts at the bottom of THIS DOCUMENT at noon (CST) on Monday, November 30th. Videos must be submitted by 5:00 (CST) on Tuesday, December 1st.) 

Note: For Broadcasting, we will use ROUND 2 procedures. So, no prompts will be provided. See this link for details: https://docs.google.com/document/d/1XO01rM-zx1fLbwNGrYfwj01QuLdcSlWL/edit

Extemp prompts will consist of questions. Impromptu Prompts will be quotations. Improv Duo prompts will be scenes. 

Students can choose any prompt from the provided options. From the moment of selection, students will have their normal amount of prep time and then must immediately perform and record their performance. (Prep time does not need to be filmed for any event.)

We are using the honor system here. We are confident that our community will maintain the highest ethical standards in these difficult circumstances. We are providing an extensive prep period so there is plenty of time to deal with any technical challenges that may arise. The video url must be provided (by way of registration) by 5:00PM on Tuesday Dec 1st 2020. 

The 1 provided video will be judged in preliminary rounds 1 and 2, and then again in Finals if the student(s) break.

Note:

The WKU limited prep coaches believe these are the fairest rules for asynchronous conditions. We trust competitors to be ethical. We also feel one video is sufficient for competition, as the act of recording and uploading 3 different videos for a single competition is an unfair and unique burden on LP students. 

 

Judging Expectations:

Once we have all entries/videos registered, we will create the tournament on Tuesday night. All judges should expect their eballots to be available (via live.speechwire.com) by Wednesday at 10:00 AM. Judges are expected to watch their rounds, then provide feedback and rankings. We would like for e-ballots to be returned to us as soon as possible. However, judges will have until Thursday at noon to complete judging their assigned preliminary rounds. 

Thursday afternoon, Final/Semifinal round ballots will become available. While we would prefer e-ballots returned as soon as possible, Semifinal ballots must be returned by 3:00PM on Friday. This is to ensure a quick turnover for those finals. All Final round ballots must be returned by Saturday at noon.

IMPORTANT: All judges must have active speechwire accounts. When submitting a judge for the tournament you MUST provide their email address. They will soon after receive an email with instructions for completing their account set up. Some judges may already have an active account. Double check with them. Once this is set up, judges should be able to receive email notifications when they have eballots waiting for them. 

If you do not bring enough judges, there is a fee for each uncovered entry. In other words, please attempt to fulfill your commitment.  

 

EVENTS

We will be offering all of the Kentucky High School Speech League senior Speech events, including Informative Speaking, Programmed Oral Interpretation (no PF, congress, L-D Debate nor Policy Debate). Due to the asynchronous nature of the tournament, students may enter as many events as they like. You may enter as many contestants as you wish in each category. Descriptions of these events and rules regarding them can be found here:

https://drive.google.com/drive/folders/1loRE0sDkqbpqmaKQHyfHgfzc3AyRC4jB

 

Kentucky Event Rules

The event rules for KHSSL are available at the following link: KHSSL Handbook  Note that the league tends to update the document each August.

Note:  While judges MAY award students with a rank of 1 with 100 speaker points, this is NOT REQUIRED at this tournament. For example, judges may award a 1/95 if they wish. 

 

SEMI-FINALS

We will host semifinals in events with exceptionally large entries, unless there is a clean break for finals. Given that there are 3 prelim rounds, if we are able to break straight to a final, we will. If a semi does occur, the top twelve in each event will advance. These shall be chosen with the lowest cumulative score and tie breakers will follow the procedure described in the KHSSL Handbook.

 

AWARDS

Awards will be presented to the top six in each I.E. category. Sweepstakes trophies will be presented to the top five schools in I.E.

Sweepstakes will be calculated using KHSSL Rules. with the following formula:

- Schools accumulate sweepstakes points based upon the success of their entries. Each entry having a composite rank of 3, 4, or 5 is worth five points while a composite rank of 6, 7, or 8 is worth three points and a composite rank of 9, 10, or 11 is worth one point. Finalists receive points as follows: ten points for first place, seven points for second place, five points for third place, three points for fourth place, two points for fifth place and one point for sixth place. 

- Break ties in Sweepstakes placement in the following order, by the greatest number of Finalists, then Semi-finalists, then Ranks of one in the preliminary rounds. 

We will not award points for semis as not every event will have a semi.

TOURNAMENT SCHEDULE

DECEMBER 2 - Wednesday

10:00 AM - All Preliminary Rounds will become available for Judges on speechwire. We would like you to complete them as quickly as possible, but you will have 26 hours to complete your rounds and submit them. They are due no later than Thursday, Dec 5 at Noon. 

 

DECEMBER 3 - Thursday

12:00 PM - Preliminary Ballots Due

3:00 PM - Semi-final (If any occur) / Final Ballots released

 

DECEMBER 4 - Friday

3:00 PM - Semi-Final Ballots (If any occur) Due

5:00 PM - All remaining Final Ballots released.

 

DECEMBER 5 - Saturday

12:00 PM - All Final Ballots due. (This is a strict deadline!)

TBD: Awards Video Released (Hopefully by 3:00)

 

NIETOC QUALIFICATION

This tournament is again a qualifying tournament for the National Individual Events Tournament of Champions this year. For additional information on the NIETOC and their qualification process, you can visit their website at www.nietoc.com.

 

SUBMITTING YOUR ENTRY

Submit all entries at speechwire.com We must receive your entry by 5:00 PM Central Time on Tuesday, December 1, 2020. Entries after that deadline will NOT be accepted, and if you manually drop a student after erroneously adding them, it is counted as a drop. That is our penalty for what is effectively late registration. All entries must be made online, via speechwire.com. Registration will close promptly at 5:00PM on Tuesday. Given the asynchronous nature of the tournament there should be no drops.  

 

WKU FORENSICS TEAM AUDITIONS

Once again, the WKU forensics team will be holding open team auditions prior to the Sr. Hilltopper Classic. 


If you would like to audition for the team, send the following materials to ganer.newman@wku.edu by 5:00PM (CST) December 1st, 2020

 

- Academic transcript (Doesn’t need to be official)

- List of notable forensics accomplishments

- Link to video of ONE performance of your choosing


Ganer Newman

1906 College Heights Blvd. #51084

Bowling Green, KY 42101-1084


For more information please contact Ganer Newman at ganer.newman@wku.edu, or call 270-745-6340.  We look forward to “seeing” you on The Hill in December!

 

CHECKLIST FOR JUDGES

1.    Become familiar with the rules for all events. 

2.    Make sure you code yourself against any student from another school you should not be judging. This MUST be done when inputting judges in speechwire.

3.    If there are events you cannot judge, this information MUST be input into speechwire when providing judges. Failure to do so will prevent accommodations.

4.    Never switch judging assignments with anyone. This can cause problems when replacing judges in later rounds and for finals.

5.    Make sure you have set up your speechwire.com account.

 

FEES

I.E. entries are $10.00 per entry ($20.00 for each Duo and Improv Duo team) and $10.00 for each entry not covered by a judge. (one judge covers six I.E. entries). Please make this check payable to WKU Forensics. A $25.00 per I.E. entry drop fee will be charged for all drops after the 5:00PM CST Dec 1st deadline. A $50.00 drop fee will be charged if you drop a judge after the 5:00PM CST Dec 1st deadline. We recognize that getting money from administrations can be tough right now. All entry fees, judging fees, and drop fees can be paid after the completion of the tournament. 

Speechwire provides a fee estimate available to you upon completing your entry. However, teams will be sent an official final fee sheet on Wednesday. At this time, we are only able to accept checks. Please make checks payable to: 

Attn: WKU Forensics

1906 College Heights Blvd

Bowling Green KY 42101

For any questions concerning billing please contact Debra Gensheimer via email at: debra.gensheimer@wku.edu

============================

We hope to see you on The Hill!

 

As always, the tournament is open to all people from 9th grade through 12th, from any state or commonwealth. We use Kentucky events (most of which are virtually identical to NSDA events) and you can find the rules for those events in the link for KHSSL Handbook. KHSSL Handbook

Also, in keeping with recent tradition, we will have WKU Forensic Team members judging heavily, in events that they have personally advanced into a national final round themselves.

 

Reminders:

1) While entering: Please remember to edit and update judge details yourself, namely school or entry restrictions.

2) Deleting a name on your entry does NOT DROP the entry. It simply erases the name. You DROP by selecting the drop-down called "drop."

Manager contact information

Ben Robin
Email address: benjamin.robin@wku.edu
Phone number: 270-745-6340

Mailing address

WKU Forensics
1906 College Heights Blvd. #51084
Bowling Green, KY 42101

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